Event Venue FAQs

For any further questions please don’t hesitate to call

Venue & Accessibility

Q. How many guests can your venue accommodate?

A. Our venue can cater for up to 200 guests. With maximum capacity of 120 for a sit down style reception in the shearing shed. Anything over 120 would need to be a cocktail style type of reception.

 

Q. Package pricing: What is your hire fee, and what is included in that price?

A. We customise all of our packages to give you a one of a kind event. Our packaging costs are a one off price for:

  • Up to 80 guests
  • 80 to 120 guests
  • Additional guests after 120 are charged at a per head rate +gst
  • All pricing has gst added

Please contact us to discuss your custom package.

 

Q. When can I view the venue?

A. Viewings are by appointment only.

 

Q. What is the backup plan for rain or inclement weather if using outdoor space?

A. In the event of wet weather, we have the shearing shed available.

 

Q. Are other events scheduled on the same day?

A. No, you have exclusive use of the farm on the day of your event.

 

Q. At what time will my guests and vendors have to leave the venue?

A. Guests and vendors must leave the farm by midnight.

 

Q. Do you offer on the day event coordinator services?

A. Yes. In order to ensure the event runs smoothly, we are available on the day to ensure every detail that you have planned is executed flawlessly. Please contact us to discuss this service.

 

Q. Is the site wheelchair accessible?

A. Yes, our shearing shed has ramped wheelchair access, disabled toilets, and parking at the entrance.

 

Q. Is there ample parking and will guests be charged for parking?

A. Yes, there is ample parking and they will not be charged, however, we do recommend the use of the bus service.

 

Q. Is there a shuttle bus service? 

A. We encourage the use of buses to eliminate the traffic on our country roads (it also means less designated drivers required!). This saves everybody worrying about travelling on country roads, drink driving and just piece of mind that everyone arrives on time.

We recommend Deane Transport Services for your guests arrival and departure (ph: 02 6297 1102)

Q. Can I have a rehearsal?

A. Yes, please call to discuss.

 

Q. What time do we need to shut down the music?

A. Any music/entertainment must cease by 11:30pm. Bushfield Farm also reserves the right to reduce the volume to keep in line with venue and regulatory requirements.

 

Q. Do you have power outside?

A. Yes, we have power outside.

 

Q. Do you remove the garbage?

A. Yes.

Decorations & Entertainment

Q. Can we have a DJ or band and dancing?

A. Yes.

 

Q. Do you have decorations I can use?

A. We now have a designated decoration room for couples to use whichever decorations they would like, its all set up on display for you.

Some items that are available are:

  • Timber table centre pieces
  • Numerous vases all shapes and sizes
  • 10 Shepard’s hooks with hanging vases
  • 20 different sized cane white hearts
  • Many signs
  • White timber wishing well
  • Small chalk boards
  • Plus much more and always adding to our collection

 

Q. What other items do you supply

A. We also supply:

  • Straw bales with hessian sacks
  • Fire wood for fire drums
  • Gas for gas heating
  • Permanent Festoon lit up areas

Please note we do NOT supply candles or tablecloths

 

Q. Who is responsible for setting up and removal of decorations?

A. You are responsible for your own decorating. We also have various decorations available for your use and our shed has its own unique decorations and you can make additions to these, however, we require you to remove all added decorations.

 

Q. How early can vendors set up for my event?

A. Set up is event dependent.

For a wedding, the venue can be accessed from:

  • Thursday: 12pm – 5pm
  • Friday: 10am – 5 pm
  • Saturday is the wedding day
  • Sunday to collect their personal items and decorations is strictly from 10am till 12pm.

 

Q. Can I move furniture around and decorate to suit my likes and dislikes?

A. Yes to a certain point, we are flexible with your ideas and are happy to accommodate.

 

Q. Do you allow candles? 

A. Candles in jars are acceptable. However, we do not supply the candles.

 

Q. Can we use confetti, sequins or glitter?

A. Bushfield Farm is happy for confetti, sequins or glitter to be used outside of the shearing shed. Unfortunately, as this is a working farm we do not allow confetti, glitter or sequins inside the shearing shed.

 

Q. Can we have fireworks?

A. No, we do not permit fireworks on the property.

 

Q. Can I book a shearing demonstration?

A. Yes, we can organise a sheep shearing demonstration for guests at an additional cost, please call to discuss.

 

Q. Can I have the horses/sheep/cows or use the paddocks for my photos?

A. Yes, however we must be advised first in order to have the appropriate animals ready and close by.

 

Q. Do you have a PA and microphone?

A. No.

 

Q. Can we use gum tree branches from your farm to use as decorating?

A. Yes, we can help with this.

 

Q. Can we create our own photo booth?

A. Yes.

Venue Spaces & Facilities

Q. Do you have a kitchen that the caterers can use?

A. Yes, we do. Our kitchen is built inside our shearing shed as a unique little hut, that offers a servery for caterers. Our kitchen has a walk-in cool room, microwave, double deep sink, hand washing facility, hot water, and wide serving bench.

 

Q. Do you have a bar?  

A. Yes, we have two bars, one on the shearing shed deck and one under the elm trees. We include Bar Staff in our packages.

The below is supplied at our venue:

  • All  glassware
  • Water bottles for tables
  • Ice to keep the drinks cold
  • Drinking water

 

Q. Do you allow overnight stays?

A. No, we do not allow overnight stays on the farm, however, we can recommend the following accommodation in Gundaroo; The Nest Gundaroo or Gundaroo Colonial Inn. There are also many Airbnb’s in the Gundaroo area.

 

Q. Are there adequate bathroom facilities? 

A. Yes

 

Q. Can I only have the wedding ceremony outdoors?

A. You can have your ceremony anywhere on the farm.

 

Q. Do you provide tables and chairs?

A. Yes, we have the following:

  • 24 plastic rectangle tables 1820 mm x740 mm (same as the Bunnings tables). Space to sit three to each side.
  • 3 x timber table each 3 meters long  x 1 meter wide (Mostly used as the bridal tables) Space to sit five up each side.
  • 130 mismatched white timber chairs painted in a high gloss white.
  • Numerous timber chairs for outside seating.
  • Numerous small timber tables that can be used for signing table, present tables, lolly tables, etc
  • Pellet bars for standing / sitting around out side under the elm trees
  • Many Bar stools
  • Mini bar height tables for cockstyle type receptions

Please note: We do NOT supply tablecloths.

Q. Can we hire our own preferred tables, chairs and any other equipment?

A. Yes, we are happy for our guests to hire in what they may need.

 

Q. We have families with children attending our wedding. Do you provide high chairs and baby change facilities?

A. Yes, we supply both high chairs and baby change facilities.

 

Q. Can I bring my own horse for photos or the family dog?

A. Yes, you can bring your horse. If you bring your dog we ask that it be kept on a lead.

 

Q. Can our guests bring their dogs?

A. No, as this is a working farm, we request that they do not bring their dogs.

 

Q. Can we have a fire drum outside?

A. Yes, you can. This is all part of the experience of being in the country. However, during high fire danger periods we cannot.

 

Q. What other heating do you have?

A. We have plenty of gas heaters and we will supply the gas for the heaters.

 

Q. What cooling do you have?

A.  We have our incredible 150-year-old elm trees that create a lovely cool area overlooking the dam for those hot afternoons. We also have plenty of fans to accommodate within the shed if it is warm. However, the shearing shed is designed to allow beautiful breezes to flow through it.

Food & Beverage

Q. Must I use caterers or vendors of your choosing?

A. We can recommend caterers for your event but we are open to the use of all vendors, however, the caterer of your choosing must be registered with Yass Valley Council.

 

Q. Do you allow us to bring in our own alcohol? 

A. Yes, Bushfield Farm is a non-licensed BYO venue which allows you to serve drinks of your choosing. Clients have access to a cool room to store alcohol prior to the event. Clients will also have access to ice on the day.

 

Q. Are plates, silverware, and glassware provided? 

A. Bushfield Farm only provides glassware for your event.

 

Q. Do you have eating areas both indoors and outdoors?

A. Yes, we accommodated both.

 

Q. Do you supply tea, coffee, and drinking water?

A. Yes

Payment & Policies

Q. Do you require a confirmation of booking and what deposit is required?

A. A $1000 non refundable deposit is required to secure your booking date. To confirm your event a deposit must be received by Bushfield Farm within 7 days of your booking.

 

Q. What method of payment do you require?

A. Deposits, progress payments, and final payments are to be made by direct deposit.

 

Q. How much notice do you require to book an event?

A. We require four weeks notice, however, if you have an event needing to be booked prior please call us to discuss our availability.

 

Q. Do you have designated smoking areas?

A. Smoking is not permitted in or around the shearing shed or deck area. There are designated smoking areas outside.

Enquire Now

Please check our availability calendar to see if your event date is available, then fill out the form to send your enquiry. Kylie will be back in touch with you shortly to discuss the details of your event. We look forward to hearing from you.

MTWTFSS
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